Governance template 05 · Academy resource
Decision Replay Template
A structured record of a consequential AI-supported decision: proposal, evidence, permission, boundary, human decision and outcome.
Use this when
A decision matters enough that the organisation should be able to explain it later—to the owner, a colleague, a client or itself.
Decision Replay is an accountability and learning instrument. It is not a post-hoc justification tool and it must not be retrospectively cleansed.
Capture the moment
Record the decision at the point it is made. Do not rely on a reconstructed story once context, evidence and uncertainty have faded.
Keep the record honest
If evidence is later challenged, record that challenge as a later event. Do not rewrite the original decision as though the organisation knew then what it knows now.
Working prompts
Use the questions before the form.
Proposal
What did the AI-supported workflow propose?
Evidence
What evidence was visible at the time?
Capability and permission
What could the AI Worker do, and what was it permitted to do?
Boundary
Where did the workflow stop or escalate?
Human decision and rationale
Who decided, what did they decide and why?
Decision type
Was this a stage-gate decision (approved for next phase) or a terminal-gate decision (authorised for real-world execution)?
Recorded outcome
What happened afterwards and what was learned?
A useful Replay leaves the organisation more capable of seeing the next decision clearly—not more skilled at defending the last one.